Categorized Under - Uncategorized
Sometimes when you start Outlook you receive these error messages:
Outlook cannot open the data file filename until it has been checked for problems
Microsoft Office Outlook’ exited without properly closing your Outlook data file ‘drive:\Users\username\AppData\Local\Microsoft\Outlook\outlook.ost’.‘Microsoft Office Outlook’ must be restarted. If this error message recurs, contact support for ‘Microsoft Office Outlook’ for assistance
The data file< filename> was not closed properly’. This file is being checked for problems
Reason behind occurrence of these error messages is improper shutdown of the PST file. You may face this issue till the time Microsoft completes the reconciliation process.
An incorrectly shut down .ost file or .pst file may occur for one of the following reasons:
Antivirus scanning of the file
Forced Microsoft Windows shutdown before the Outlook.exe process shuts down completely
Outlook add-ins
If you see this issue frequently, and you have to exit Outlook shortly before you shutdown your computer, it may be better to shut down Windows while Outlook is still running. We recommend that you do this instead of exiting Outlook and then shutting down Windows shortly after that.
Free download demo version of Kernel for Repair PST File Software.
Categorized Under - Outlook Tips
If you delve deeply to know the reasons behind the Outlook PST file corruption, then you will find that there are umpteen reasons for Outlook PST files corruption.
Reasons for PST file corruption
Main reasons that make your Outlook PST file corrupt are:
Logical corruption – Logical corruption is caused by virus infection, human error, or software error when the file is opened and modified incorrectly.
Improper shutdown of the system before exiting the Outlook application.
Corruption in PST files size due to compact operation.
2 GB file size limitation - This happens when the PST exceeds the size of 2GB. When it happens, the PST file is rendered unusable.
Damage or deletion of header structures of PST file
Resolutions
1. Backing up PST file - For preventing yourself from catastrophic situation where PST file gets badly damaged, it is recommended that you make backup copy of the PST file in advance on a regular basis. Your PST files could become corrupted after an upgrade, so back up the files prior to upgrading. Another option is to rename the PST files to something other than Filename.pst, and then rename them back to their original names after the upgrade. Doing this prevents future corruption.
2. Using Inbox Repair tool – One can use Inbox Repair Tool for fixing the corrupted PST files. It’s an inbuilt tool that comes with MS Outlook email suite. Its filename is Scanpst.exe. However, the tool isn’t always able to repair every PST file. It works by repairing the PST file’s header and then deleting anything in the file that it doesn’t understand. So it is advisable make a backup of the PST file before running the Inbox Repair Tool. The Inbox Repair Tool is located in the C:\Program Files\Common Files\System\Mapi\1033\NT directory of any system that’s running Windows 2000 or Windows XP.
3. Using Outlook recovery tools – Third party tools are the perfect choice for dealing with any kind of Outlook PST file corruption issues. These tools are very much apprehensive and result oriented Outlook recovery tools. Kernel for Outlook PST Recovery software is one such software that resolves the Outlook corruption issue within minutes.
Categorized Under - Outlook Tips
“Allow upgrades to large tables” is an exclusive feature of MS Outlook that increases the storage limit of folders of any PST file. Using this feature the limit can be increased up to 16000 folders per PST file and 64000 messages per folder.
Using this option, headers of the PST file are updated permanently. For making “Allow upgrades to large tables” feature available, first of all you need to confirm your Outlook installation type. Procedures for Corporate Workgroup and Internet Mail Only Outlook installation are different so you need to choose the procedure accordingly.
Making “Allow Upgrade to Large Tables” Available (CW)
Follow below mentioned steps to make this feature available in Outlook (Corporate Outlook):
On the Tools menu, click Services.
Click to select the Personal Folders service, and click Properties.
On the General tab, click to select the “Allow upgrade to large tables” check box.
Click OK.
Making “Allow Upgrade to Large Tables” Available (IMO)
Follow below mentioned steps to make this feature available in Outlook (Internet Mail Only):
In the Folders list, right-click Personal Folders, and click “Properties for Personal Folders” on the shortcut menu.
On the General tab, click Advanced.
Click to select the “Allow upgrade to large tables” check box.
Click OK.
This way you can extend the storage limit of PST file and folders contained in it. Extending limit of PST file is must, as once the maximum limit of PST file is exceeded; it may get corrupt or may become inaccessible.
Categorized Under - Outlook Tips
Taking backup of Microsoft Outlook Personal Folders refers to a very simple process but in some cases, interruption in this process can prove dangerous for the PST file. The PST file may get corrupt due to the interruption in backup process and you may need to restore the PST file from another backup.
It is always suggested that you should not restart the Outlook while backing up the PST file, as this causes interruption in backup process. When backup process gets interrupted, following error message appears:
“Cannot copy : There has been a sharing violation. The source or destination file may be in use.”
Solution:
The best way to prevent such errors is to avoid restarting Outlook before the backup process gets completed. Since, during backup process Outlook does not start and you may keep on trying to open it. This action can prove fatal for your PST file, as it may also corrupt the backup copy.
To avoid this problematic situation, you should always check the backup process status before restarting Outlook. To check the backup status, follow these simple steps:
Open Task Manager to determine the process status in Task List.
The Microsoft Outlook Personal Folders Backup process is named as ‘Backappl’.
If you see this item listed, close the Task Manager and try restarting Outlook later.
This kind of corruption issue is very common with large PST files, as they took a long time for completing the backup process. In situations when the PST file gets corrupt due to backup process interruption, it is recommended to run inbuilt PST Recovery tool. If it does not prove helpful, you can go for Kernel for Outlook, as it is the best possible solution to recover emails from corrupt or damaged PST files.
Categorized Under - Uncategorized
If Lotus Notes is opening instead of MS Outlook on clicking Mailto and this problem is pestering you a lot, then this article will prove helpful for you. When any user clicks Mailto link, email client that is set as default gets started. So if Lotus Notes is getting started on clicking Mailto link, do not get bothered just confirm following:
Check if the Program options are set correctly in Microsoft Internet Explorer to start Outlook.
The Mailto protocol is set correctly to start Outlook.
The Notes.ini file is set correctly to start Outlook.
If above mentioned settings and options are not set correctly, then set them by following below mentioned steps:
Steps to set Microsoft Internet Explorer Options:
In Microsoft Internet Explorer, on the View menu, click Internet Options.
On the Programs tab in the Messaging section, click to select Microsoft Outlook as the default mail program, and then click OK.
Steps to set the Mailto Protocol
Double-click the My Computer icon.
On the Tools menu, click Folder options.
On the File Types tab click to select, URL:MailTo Protocol from the Registered File Types, click Advanced, and then click Edit.
Verify that the “Application used to perform action” reads “:\
\Outlook.exe” -c IPM.Note /m “%1″. For example:
“C:\Program Files\Microsoft Office\OFFICE\OUTLOOK.EXE” -c IPM.Note /m “%1″
The path may vary slightly depending on version of Outlook. For example, the following path may appear in Outlook 2003:
C:\Program Files\Microsoft Office\OFFICE11\OUTLOOK.EXE” -c IPM.Note /m “%1″
Click OK, Close, and close.
Steps to set the Notes.ini File Entry:
Click the Start, point to Find, and then click Files or Folders.
In the Named box, type Notes.ini, and then click Find Now.
Double-click to open the Notes.ini file in the Search Results window.
Type the following line after the [Notes] header:
NotDefaultMailTo=1
Close and save the Notes.ini file.
By following above mentioned steps and procedures, you can change various settings and make MS Outlook open whenever Mailto link is clicked.